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Finding the most suitable VDR service will depend on your specific use scenario. Whether you are seeking a secure online repository to store and share sensitive information or a sophisticated VDR that facilitates collaboration in due diligence it all depends on what you require. The amount of participants, the duration of the project and the type of data will determine what features you require. It is also important to consider whether the users will be internal or external technical or non-technical. Idealy the VDR you select should be scalable and include both industry-specific and general-purpose functionality.
Select a VDR with tracking of user activity and reporting capabilities to ensure security, visibility and compliance. You should consider tools that allow you to monitor and analyze in real-time the uploads, downloads and user behavior. Drill-down reports and complete audit logs turn data points into digestible data for simple and efficient due diligence processes. Search capabilities should also be robust with optical character recognition for PDFs and images as well as filters to filter files based on the type of the file, its status or the activity of viewing. In addition, customer support should be available 24 hours a day to assist new users set access levels and navigate data structures.