It is essential to keep confidential information safe from the scrutiny of others whether you are handling sensitive data on customers and employees, or keeping confidential files on company accounts or deals. It doesn’t matter if it’s because of malicious actors progression access to email accounts belonging to employees or stealing usernames and passwords, there are various techniques that private information can be compromised. Learn how to secure your business data and prevent any breach.
Use security measures such as two-factor authentication encryption, encrypted files, the latest antivirus software, malware scans and auto-logout to ensure your digital documents are secured just like physical documents. Furthermore, using secure cloud-based storage or network drives to store and save documents will help mitigate the risk of losing or being stolen.
To stop unauthorized access to electronic documents, you could also require an eSignature prior to anyone is granted access to the documents. This option is becoming increasingly popular because it allows companies to verify the identity of an individual before they allow access to private documents. It also provides maximum security for documents as any changes are detected immediately.
Custom permissions can help to achieve more security by allowing managers to control how sensitive files are opened, printed and copied. In addition the restriction can be put on the kinds of changes that can be made to a document, such as altering text or design. An examine trail can be added to restricted documents, which allows administrators to monitor user activities and identify unauthorized modifications.